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Bookkeeper | Architecture & Interior Design Firm (Remote)

Alexandria, VA

Posted: 05/25/24 Employment Type: Direct Hire Job Category: Accounting Job Number: 13521

Job Description

Bookkeeper/Accounting Specialist | Architecture & Interior Design Industry | Alexandria, VA
- Work remotely in the area - visits to the office during the week, when needed -

We are seeking a self-starting, detail-oriented, and experienced Accounting Specialist/Bookkeeper for our client to join their award-winning, creative, family-oriented team specializing in interior design, architecture, and branding. Be an integral part of the day-to-day operations, where you will work closely with the executive, procurement, and management teams to execute all daily tasks and deliverables. This position will be based remotely, with access to the Alexandria area for office visits when needed.

Key Responsibilities/duties

  • Full Charge Bookkeeper Functions: A/R, A/P, Bank Reconciliation & Credit Card Reconciliation
  • Process Monthly Payroll - Coordinate new hire paperwork and employee terminations
  • Filing Monthly and Quarterly Sales Tax Returns; Monthly, Quarterly, and Year End Reports and Financial Statements
  • Maintain Insurance Policies for Health Insurance, General Liability and Workers Comp by paying monthly premiums, managing audits, renewals and subcontractor compliance/W-9
  • Filing and maintenance of Business Licenses for corporate entities
  • Maintain internal financial reports for Cash Flows and Earnings for (offsite) Firm CPA and upper level management; Year-End Items (W-2's, 1099's, Record Retention)
  • Coordinate with and assist Procurement Team and project managers to establish pricing and place orders with vendors and suppliers; Assist in order tracking, project billing, and cost-management
  • Coordinate with Procurement Team and project managers to ensure all orders are within project budget and, when discrepancies arise, find and implement solutions
  • Maintain client accounts by preparing and maintaining client invoices, collection of payments, retainers and deposits
  • Identify areas for improvement in existing business practices
  • Manage office supply ordering and ordering of toiletry items
  • Check Mail and Manage outgoing packages - UPS, FedEx, USPS and DHL
  • Manage Employee Time Keeping (Paid Time Off/ Vacation Time/ Sick Time)
  • Bachelor’s degree preferred
  • 7+ years of Bookkeeping/Accounting experience
  • Previous bookkeeping/accounting experience in an interior design or architecture firm/studio
  • Advanced proficiency level in QuickBooks and Microsoft Office Suite (Excel, Word, Power Point, Outlook)
  • A strong work ethic, high integrity level and a “can-do” attitude
  • Excellent written and verbal communication skills
  • Motivated self-starter who can execute deliverables independently just as well as collaboratively
  • Ability to manage multiple accounts simultaneously, prioritize workflow, and meet internal and external deadlines
  • High level of detail, organization, and professionalism at all times.
  • Problem solver - resourceful in advanced identification of potential issues and accompanying resolution recommendations.

For immediate review and consideration, contact: Nadia Roberts -

For all active Interior Talent job listings, please visit

Why work with Interior Talent?

  • OUR CLIENTS hire us to FIND YOU
  • Exclusively focused on the Architecture and Design industries
  • We work with the DECISION MAKERS – Owners, Principals, Directors, and HR
  • CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL – we highly value your current position and will never do anything that would bring your future into jeopardy
  • EXPERTISE: In the industry since 2003
  • We are your advocate and WE GET IT – we know making a career decision is difficult and we’re here for you throughout the whole process

Job Requirements

Accounting, Bookkeeper, Accounting Specialist, Account Manager, HR, Payroll, A/R, A/P, Accounting

Meet Your Recruiter

Nadia Roberts

Nadia is the founder of Interior Talent. Her goal with the company has remained the same since 2003. To be a trusted, strategic growth partner for clients while operating a firm grounded in ethics. We believe that employees are the foundation and catalyst for growth in any organization. Being able to identify this for our clients allows us to participate in solving the immediate needs within their organization so they can build their vision. The team at Interior Talent is constantly inspired by our clients as we’ve had the pleasure of working with the best in the industry. Our business has evolved since opening our doors in Chicago in 2003 but our personal connections and approach haven’t. We now incorporate a variety of technology-driven tools to ensure we are efficient and adaptable, however, in a people business, we simply treat everyone with respect and value each client and candidate relationship. 

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About Alexandria, VA

Discover your next career opportunity in the thriving area around Alexandria, Virginia! Nestled on the banks of the Potomac River, this charming location offers job seekers a unique blend of history, culture, and growth. From exploring the rich historic sites like Mount Vernon to indulging in delicious seafood at local eateries along King Street, Alexandria has something for everyone. Immerse yourself in the vibrant arts scene with visits to the Torpedo Factory Art Center or catch a show at the renowned Birchmere Music Hall. With easy access to Washington D.C., top-notch schools, and a range of outdoor activities in parks like Huntley Meadows, consider Alexandria for your next career move. Begin your job search today and unlock exciting opportunities in this dynamic region!