Coordinator - Scheduling & Purchasing
Job Description
Coordinator - Purchasing & Scheduling | Design Center
Feasterville, PA
We are seeking a highly organized and detail-oriented Coordinator – Purchasing & Scheduling to join a fast-paced and client-focused design studio specializing in high-end kitchen and bath projects. In this pivotal role, you will collaborate closely with the Project Manager to ensure that materials are accurately purchased and delivered on time, and that project schedules run smoothly and efficiently.
This is an ideal position for someone who thrives in a structured, detail-heavy environment, enjoys managing logistics and vendor relationships, and has a keen eye for accuracy. If you're someone who takes ownership, solves problems before they arise, and keeps everything running like clockwork, we want to hear from you.
Key Responsibilities:
Purchasing & Inventory Management
- Create and manage accurate Purchase Orders based on job specification sheets.
- Track all ordered materials and ensure timely delivery to meet project timelines.
- Receive and inspect products upon arrival; manage any returns or replacements.
- Maintain and update a detailed materials list for each project.
- Monitor and replenish stock inventory and general office supplies as needed.
Scheduling & Project Coordination
- Update and manage the master schedule for all installation projects.
- Notify and coordinate subcontractors for upcoming jobs.
- Track and manage service work orders and associated timelines.
- Work with the project team to ensure all materials are in place before installation begins.
Client & Vendor Relations
- Build and maintain strong relationships with vendors to ensure priority service and pricing.
- Work closely with the Project Manager to keep clients informed of scheduling updates and delivery timelines.
- Support showroom visitors and clients as needed in the absence of design staff.
Office Support
- Assist with answering phones and general front office duties as needed.
- Occasionally support with greeting showroom guests and maintaining a professional, welcoming environment.
What We’re Looking For:
- Minimum 2 years of relevant experience in purchasing, scheduling, or coordination—experience in the kitchen and bath or construction industry is a plus.
- Strong organizational and multitasking skills with exceptional attention to detail.
- Ability to take initiative and hold others accountable to deadlines (including internal teams).
- Familiarity with the installation process of kitchen and bath projects is preferred.
- Tech-savvy and comfortable with scheduling software, spreadsheets, and inventory systems.
- Bonus: Social media or showroom experience, with a customer-friendly demeanor.
For immediate review and consideration, contact:Â Raquel "Rocky" Kulak -Â Raquel@InteriorTalent.com
For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com
Why work with Interior Talent?
- OUR CLIENTS hire us to FIND YOU
- Exclusively focused on the Architecture and Design industries
- We work with the DECISION MAKERS – Owners, Principals, Directors and HR
- CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL – we highly value your current position and will never do anything that would bring your future into jeopardy
- EXPERTISE: In the industry since 2003
- We are your advocate and WE GET IT – we know making a career decision is difficult and we’re here for you throughout the whole process
Job Requirements
Meet Your Recruiter
Raquel Kulak
Talent Acquisition Specialist
Raquel has mastered the art of outreach and cultivating relationships. Her ability to do so has led to her successfully building & maintaining a robust pipeline of external candidates in her previous position as a healthcare IT recruiter. Raquel brings various skills to our company that help her master all aspects of the recruitment process, from sourcing to follow-up. Raquel approaches her recruiting with the same excellence and professionalism she leads in her personal endeavors. Before her career transition, she was a professional volleyball player in Puerto Rico. She played at the collegiate level at Flagler College, earning her Bachelor of Arts in Media Studies. In addition to crushing it on the volleyball court, she enjoys traveling, making jewelry, and hunting for vintage clothing. You can reach her at Raquel@InteriorTalent.com.