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Executive Assistant | Hospitality Design Industry

Las Vegas, NV

Posted: 05/18/25 Employment Type: Direct Hire Job Category: Administrative, Coordinator Job Number: 13867

Job Description

 
Executive Assistant to Interior Design Vice Presidents
Luxury Hospitality Design Studio | Las Vegas, NV

We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting timeless luxury experiences through sophisticated interiors. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents. In this pivotal role, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions.

Join a team that values innovation, collaboration, and elegance in every detail.

Key Responsibilities

  • Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements.
  • Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team.
  • Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail.
  • Conduct research and compile key information to support interior design initiatives and strategic planning.
  • Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion.
  • Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team.
  • Assist in creating requests for proposals, change orders, and additional service requests.
  • Support planning and execution of department events and meetings.
  • Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness.
  • Uphold confidentiality in handling sensitive business matters.
Qualifications
  • Bachelor’s degree in Business Administration, Communications, or related field preferred.
  • Prior experience as an Executive Assistant—ideally in interior design, architecture, or hospitality.
  • Executive-level polish and exceptional verbal and written communication skills.
  • Advanced organizational and multitasking abilities—you thrive in a fast-paced, detail-driven environment.
  • Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Proven discretion in managing sensitive information with trust and integrity.
  • A proactive mindset and team spirit—you're two steps ahead, every time.
  • Familiarity with the interior design industry language and workflows is highly preferred but not required.
  • Experience with project management tools and systems is highly preferred but not required.
  • A creative sensibility aligned with the luxury design industry is highly preferred but not required.
 
For immediate review and consideration, contact: Ashley Levin - Ashley@InteriorTalent.com

For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com

Why work with Interior Talent?
  • OUR CLIENTS hire us to FIND YOU
  • Exclusively focused on the Architecture and Design industries
  • We work with the DECISION MAKERS – Owners, Principals, Directors, and HR
  • CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL – we highly value your current position and will never do anything that would bring your future into jeopardy
  • EXPERTISE: In the industry since 2003
  • We are your advocate and WE GET IT – we know making a career decision is difficult and we’re here for you throughout the whole process
www.InteriorTalent.com

Job Requirements

Executive Assistant, Assistant, Administrative Assistant, Executive Operations Assistant, Operations Assistant, Executive Assistant

Meet Your Recruiter

Ashley Levin
Recruiter

Ashley brings a fresh marketing perspective to the team. Combining her marketing background with her recruitment experience and abilities, she wants every candidate to shine and puts her skills to work to assist them in doing so. Ashley’s recruitment depth spans across multiple industries including hospitality, technology, marketing, sales and more. This has allowed her to become an experienced talent strategist for candidates and clients alike. This University of Central Florida graduate loves to spend her time baking, creating new recipes and finding new techniques to create culinary delights. We are so lucky to indulge in her delightful trial treats in the office. 

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