Accounting Specialist | Architecture & Interior Design Firm (Hybrid Working Style)
Job Description
Accounting Specialist | Architecture & Interior Design Industry | Alexandria, VA
- Hybrid working style: in-office and work from home days weekly -
We are seeking a self-starting, detail-oriented, and experienced Accounting Specialist/ for our client to join their award-winning, creative, family-oriented team specializing in interior design, architecture, and branding. Be an integral part of the day-to-day operations, where you will work closely with the executive, procurement, and management teams to execute all daily tasks and deliverables. This position will be based remotely, with access to the Alexandria area for office visits when needed.
Key Responsibilities/duties
- Full Charge Bookkeeper Functions: A/R, A/P, Bank Reconciliation & Credit Card Reconciliation
- Process Monthly Payroll - Coordinate new hire paperwork and employee terminations
- Filing Monthly and Quarterly Sales Tax Returns; Monthly, Quarterly, and Year-End Reports and Financial Statements
- Maintain Insurance Policies for Health Insurance, General Liability, and Workers Comp by paying monthly premiums, managing audits, renewals, and subcontractor compliance/W-9
- Filing and maintenance of Business Licenses for corporate entities
- Maintain internal financial reports for Cash Flows and Earnings for (offsite) Firm CPA and upper level management; Year-End Items (W-2's, 1099's, Record Retention)
- Coordinate with and assist the Procurement Team and project managers to establish pricing and place orders with vendors and suppliers; Assist in order tracking, project billing, and cost-management
- Coordinate with the Procurement Team and project managers to ensure all orders are within the project budget and, when discrepancies arise, find and implement solutions
- Maintain client accounts by preparing and maintaining client invoices, collecting payments, retainers, and deposits
- Identify areas for improvement in existing business practices
- Manage office supply ordering and ordering of toiletry items
- Check Mail and Manage outgoing packages - UPS, FedEx, USPS, and DHL
- Manage Employee Time Keeping (Paid Time Off/ Vacation Time/ Sick Time)
- Bachelor’s degree preferred
- 8+ years of Bookkeeping/Accounting experience
- Previous bookkeeping/accounting experience in an interior design or architecture firm/studio
- Advanced proficiency level in QuickBooks and Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- A strong work ethic, high integrity level ,and a “can-do” attitude
- Excellent written and verbal communication skills
- Motivated self-starter who can execute deliverables independentl,y just as well as collaboratively
- Ability to manage multiple accounts simultaneously, prioritize workflow, and meet internal and external deadlines
- High level of detail, organization, and professionalism at all times.
- Problem solver - resourceful in advanced identification of potential issues and accompanying resolution recommendations.
For immediate review and consideration, contact: Alexandra "Alex" Davis - Alex@interiortalent.com
Interior Talent, Inc
Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service.
For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com
- CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential – we highly value your current position and will never do anything that would bring your future into jeopardy
- EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT – we know making a career decision is difficult, and we’re here for you throughout the whole process
Job Requirements
Meet Your Recruiter
Alexandra Davis
Talent Acquisition Specialist
Alex brings a unique blend of experience and energy to the team. With a background that includes education, event management, entrepreneurship, and even serving as an Officer in the U.S. Marine Corps, she knows how to approach challenges head-on and ensure execution. She loves connecting with people, building relationships, and helping both clients and candidates reach their goals. Her career has taken her from coaching students to success as a Student Support Advisor, to running her own bakery, to managing large-scale events—always with a focus on excellence and collaboration. Alex’s ability to adapt, lead, and deliver results shines through in everything she does. When she’s not working with amazing talent, you’ll find Alex giving back through volunteer work, enjoying time with her family, or on a long walk, preferably in the woods.
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