Office Manager | Interior Design Firm
Job Description
Office Manager - Interior Design Firm | Sarasota, FL
Are you a highly organized administrative professional with a sharp eye for detail and a love for creating seamless, hospitality-driven experiences that inspire and elevate?
Join a flexible, collaborative, and welcoming Team!
We are seeking a full-time Office Manager who shares the passion for exceptional quality, service, and organization. If you’re ready to be a valued and essential part of the day-to-day operations of a leading design firm, we’d love to hear from you!
As the Office Manager, you will:
- Lead and manage the day-to-day administrative operations of the office, ensuring smooth workflow while upholding organizational efficiency and a positive work environment
- Be the first welcoming voice to greet incoming calls, and the first to warmly greet clients and visitors to the office with our hospitality-forward approach where clients can expect to feel at ease and well taken care of
- Engage in important financial tasks, including client invoicing and vendor payment tracking, where detail and accuracy are key
- Support the design team from behind the scenes with record keeping, showroom samples, digital filing, delivery and project close-out procedures
- Independently and proactively oversee the upkeep of the office, including managing office supplies, maintaining organization, and setting up for meetings and client presentations with attention to detail reflective of the company’s luxury brand
- Provide scheduling assistance to both management and design teams, such as coordinating sales rep visits, project installations and team trips
- Draft weekly reports for clients based on updates and activity data provided by project teams
- Facilitate the ordering and placement of company brand material, such as project site signage, print collateral, apparel, and promotional materials
- Coordinate and track design award entries
- Support a great team environment by coordinating and executing regular celebrations such as birthdays, anniversaries, and holiday festivities
- Engage in miscellaneous administrative support tasks as needed
Qualifications
- Minimum 4 years experience in office management or closely related roles
- Minimum high school diploma; College education preferred
- Strong attention to detail and accurate data entry
- Excellent communication and interpersonal skills
- Great organizational and time management skills
- Polished customer service skills
- Ability to anticipate needs and plan proactively
- Commitment to delivering thoughtful solutions
- Experience with invoicing, accounts payable, and ability to interface effectively with bookkeeper
- Proficiency in using a Mac computer; proficiency with typical office phones and printers
- Studio Designer software experience a plus (training available)
Compensation and Benefits
- Annual Salary + Bonus Potential + Full Benefits Package
- Full benefits package includes medical insurance (100% covered by employer for the employee), dental, vision, short-term disability insurance, 401K with company match, Holidays, PTO, office closure between Christmas Eve to New Year's Day, team gatherings, and much more. A welcoming, trusting team that encourages personal and professional growth.
- A flexible and positive work environment where good energy and respect are essential.
For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com
Why work with Interior Talent?
- OUR CLIENTS hire us to FIND YOU
- Exclusively focused on the Architecture and Design industries
- We work with the DECISION MAKERS – Owners, Principals, Directors, and HR
- CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL – we highly value your current position and will never do anything that would bring your future into jeopardy
- EXPERTISE: In the industry since 2003
- We are your advocate, and WE GET IT – we know making a career decision is difficult, and we’re here for you throughout the whole process
Job Requirements
Share This Job:
Related Jobs:
Login to save this search and get notified of similar positions.About Sarasota, FL
Explore Interior Design and Architecture Jobs With Interior Talent
Interior Talent connects job seekers with firms that align with their skills, experience, and career goals. With our services and job posting platform, we make it easy to browse exclusive interior design jobs and architecture roles at top firms.
With multiple job boards online, it s easy to feel overwhelmed by listings that don t match your skills or career goals. Many platforms feature generic postings, making it difficult to identify relevant opportunities. Interior Talent simplifies the process by offering industry-specific job listings, career resources, and recruitment support to help you find roles that align with your experience and aspirations.
How Interior Talent Helps You Find and Land the Right Role
Searching for interior design jobs or roles in the architecture and engineering fields? You ve come to the right place. Since 2003, Interior Talent has successfully matched top candidates with the right firms. We specialize in architecture, interior design, and engineering, and have partnered with industry associations to give job seekers access to a broader range of interior architecture and design jobs.
Our architecture and interior design job board offers access to industry-specific listings, as well as career resources and expert guidance.
Industry-Specific Job Listings
Unlike general job boards, Interior Talent specializes in careers within the built environment. We focus on interior architecture and design jobs as well as roles in related fields, so you don t have to sort through unrelated listings. Our job board is regularly updated with new opportunities, making it easy to find the latest openings.
Access to Top Firms
Many of the best interior design and architecture jobs aren t publicly posted. Leading firms and industry associations work with Interior Talent. This empowers us to give job seekers access to roles they wouldn t find elsewhere. Whether seeking an entry-level interior design role at a startup or a senior position at an established company, we help you connect with the right firms.
Easy Application Process
Applying for interior design and architecture jobs should be simple. Our job board allows candidates to submit applications, resumes, and portfolios easily. Our team works to match job seekers with the most relevant opportunities based on their experience and career aspirations.
Personalized Career Support
A strong application makes a difference. We offer resume feedback, portfolio guidance, and interview preparation to help job seekers present themselves professionally. Our recruiters also provide insights into hiring trends and employer expectations, ensuring you are fully equipped to stand out among other applicants and leave a lasting impression.
Long-Term Career Guidance
Your career growth doesn t stop with one job. We stay connected, offering job market insights, salary trends, and professional development resources to help candidates advance over time. Whether you re looking for your first interior design job or your next leadership role, we provide ongoing support.
How To Apply for Interior Design and Architecture Jobs
Step 1: Find the Right Opportunity
Browse our interior design job board to explore open positions that match your experience, skills, and career interests.
Step 2: Submit Your Application
You can apply directly through our platform by uploading your resume and portfolio. Our job board is designed to help architecture and design professionals connect, ensuring your application reaches the right hiring managers.
Step 3: Connect With a Recruiter
After you apply, our recruiters review your experience and career goals. We help identify the best job matches and guide you through the hiring process.
Step 4: Interview Preparation
We provide resume support, portfolio review, and interview coaching, ensuring you are fully prepared for discussions with employers. We also give insight into company culture and expectations to help you feel confident during the hiring process.
Step 5: Secure Your Next Role
Once you receive a job offer, we assist with salary negotiations, benefits discussions, and onboarding support to help you transition smoothly into your new role.
Advance Your Career With Interior Talent
Move forward in your career by applying for interior design jobs, architecture roles, and other industry opportunities through our job board. Whether you re looking for your first entry-level position, a new challenge, or your next leadership role, we re here to help. Apply to listings that interest you, or contact us for expert guidance.