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Operations Coordinator

Chicago, IL

Posted: 09/21/23 Employment Type: Direct Hire Job Number: 13285

Job Description

Operations Coordinator | Chicago, IL

This is an exceptional opportunity for a detail-oriented Operations Coordinator to grow with a passionate and loyal team. This showroom is comprised of professionals who love their craft and are excited to help clients design stunning and inspiring spaces. This team has always held the belief that tile design is a work of art. With a new line of thinking, a bold vision, an unwavering passion, and the premise that tile should be showcased in a more intimate and artistic setting, our client has been excelling since the ‘90s.

As the Operations Coordinator, you will be a high-performing individual that is in a crucial role in ensuring the smooth and efficient operation of our showroom and supporting the needs of our team. The Operations Coordinator will be responsible for overseeing various operational aspects including supporting the sales team, managing showroom inventory, administrative support, and ensuring the sales process is efficient and stream-lined for clients and team members. This opportunity allows you to join a growing business and they want their team members to be invested, challenged, and grow with the company. The Operations Coordinator will work closely with the team to contribute to the overall success of the team and showroom.

Sales Support:
  • Generate quotes, process sales orders, and handle customer inquiries related to purchases.
  • Assisting the sales team before, during, and after the sales processes
  • Assist the sales team by providing product samples, catalogs, and other resources.
Inventory Management:
  • Maintain accurate inventory records, including stock levels, product details, and pricing.
  • Creation of organizational systems
  • Monitor and reorder stock as necessary to ensure product availability.
  • Coordinate with suppliers and vendors for timely deliveries.
Showroom Maintenance:
  • Keep the showroom clean, organized, and visually appealing at all times.
  • Arrange tile displays and update them to showcase new products or design trends.
Administrative Tasks:
  • Maintain records of customer interactions, sales, and inventory data.
  • Fielding inbound phone calls and directing to the correct team member.
  • Prepare reports as needed for management and sales analysis.
  • Calling on and working with company vendors.
  • Managing and handling shipping and receiving.

  • Bachelor's degree in business administration or related field.
  • 2-3+ years of operations or coordinator experience; previous experience in the design, stone/tile, or luxury furnishings industry is a plus.
  • Proficiency in computer applications, including Google Suite (Sheets, Docs, and Gmail) and Microsoft Office Suite (Excel, Word, etc.).
  • Experience using Salesforce or a comparable CRM application.
  • Excellent problem-solver – enjoys finding solutions and approaching challenges.
  • Excellent communication and interpersonal skills.
  • Strong attention to detail and excellent organizational abilities.
  • Ability to work with driven, focused, and dynamic individuals, clients, and vendors.
  • Ability to work in a fast-paced dynamic work environment.
  • Ability to work independently on tasks and produce detail-oriented results when doing so.
  • Ability to lift and carry samples.

Compensation and Benefits
  • Annual Salary + Bonus Structure + Full Benefits Package
  • Full Benefits Package: healthcare, 401K, PTO (vacation, sick, personal, holidays), paid leave from Dec. 22-Jan 3, and much more.

For immediate review and consideration, contact: Lynde Gillis –

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Why work with Interior Talent?
  • OUR CLIENTS hire us to FIND YOU
  • Exclusively focused on the Architecture and Design industries
  • We work with the DECISION MAKERS – Owners, Principals, Directors, and HR
  • CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL – we highly value your current position and will never do anything that would bring your future into jeopardy
  • EXPERTISE: in the industry since 2003
  • We are your advocate and WE GET IT – we know making a career decision is difficult and we’re here for you throughout the whole process

Job Requirements

Operations Coordinator, Sales Coordinator, Project Coordinator, Coordinator, Operations, Sales, Sales Support, Operations Support, Administrative Coordinator, Operations Coordinator

Meet Your Recruiter

Lynde Gillis
Senior Recruiter

Lynde has been building lasting relationships with our clients and candidates since 2005. She is based in Chicago but also spends part of the year between New York and Miami. With her extensive experience in this sector, she brings a personal connection and depth of understanding to each search. Prior to Interior Talent, she was a marketing consultant serving both small private businesses and fortune 500 firms. Plus, if you ever need a restaurant recommendation she’s your girl; having spent time as the Assistant Publisher at Dining Out Magazine. She earned a BA from Columbia College in Business Management and Marketing. 

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