Procurement and Office Administrator
Job Description
Procurement & Office Administrator | Interior Design Firm
Buford, GA | Full Time | Hybrid Working Style After Training
Our client's well-established, award-winning interior design firm, which creates inspiring environments for residential communities throughout the Eastern United States, is growing and seeking a pivotal Procurement and Office Administrator. As the Procurement and Office Administrator, you'll play a vital role in supporting procurement, office operations, and accounting functions while working alongside a collaborative, creative team.
If you're proactive, resourceful, and enjoy being the person everyone can count on, we'd love to hear from you.
Key ResponsibilitiesÂ
Procurement & Vendor Coordination
- Request quotes and place orders for furnishings, materials, and project-related products
- Track purchase orders, lead times, shipping schedules, and deliveries to ensure projects remain on schedule
- Expedite orders and proactively resolve shipping or vendor issues
- Build and maintain strong relationships with vendors and suppliers
- Maintain accurate procurement records and purchasing documentation
Office Administration
- Provide administrative support to leadership and the team
- Maintain organized digital project files
- Assist with client onboarding and general documentation using QuickBooks Online
- Support daily office operations and ensure a smooth workflow across the team
Accounting Support
- Assist with purchase orders, expense tracking, and basic bookkeeping functions
- Coordinate with accounting regarding vendor invoices and payment processing
- Maintain accurate financial and procurement records
- Support reconciliation of project purchases and related documentationÂ
Client & Vendor Communication
- Serve as a professional point of contact for clients, vendors, and suppliers
- Provide updates regarding orders, deliveries, and project timelines
- Coordinate follow-ups and help ensure a seamless client experience
Qualifications
- 4+ years of experience in office administration, procurement, operations, or accounting support
- Experience within interior design, architecture, construction, furniture, or a related industry is preferred
- Must have strong experience with QuickBooks Online
- Proficiency in Microsoft Office and/or Google Workspace
- Strong organizational and multitasking skills with excellent attention to detail
- Experience with purchasing, order management, and vendor coordination
- Basic accounting or bookkeeping experience preferred
- Ability to work independently while supporting a collaborative team
- Positive, proactive, and solution-oriented mindset
For immediate review and consideration, contact: Nadia Roberts - Nadia@InteriorTalent.com
Interior Talent, Inc
Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service.
For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com
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CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential – we highly value your current position and will never do anything that would bring your future into jeopardy
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EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT – we know making a career decision is difficult, and we’re here for you throughout the whole process
Job Requirements
Meet Your Recruiter
Nadia Roberts
Principal
Nadia is the founder of Interior Talent. Her goal with the company has remained the same since 2003. To be a trusted, strategic growth partner for clients while operating a firm grounded in ethics. We believe that employees are the foundation and catalyst for growth in any organization. Being able to identify this for our clients allows us to participate in solving the immediate needs within their organization so they can build their vision. The team at Interior Talent is constantly inspired by our clients as we’ve had the pleasure of working with the best in the industry. Our business has evolved since opening our doors in Chicago in 2003 but our personal connections and approach haven’t. We now incorporate a variety of technology-driven tools to ensure we are efficient and adaptable, however, in a people business, we simply treat everyone with respect and value each client and candidate relationship.
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